Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. AECOM is actively seeking a highly motivated Proposal Operations Specialist to join our Buildings and Places (B+P) group in our Arlington, VA office; however, this position can be fully Remote. This position will provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle. The position will help maintain consistency, accountability, and visibility across active pursuits by coordinating proposal activities, maintaining key information, tracking outstanding actions, and reporting status and risks to practice leadership.
This position offers the flexibility of a remote work schedule and can be based from a variety of locations in the US where AECOM has an office. Although the position is primarily remote periodic travel may be required for client meetings, key project milestones, onsite collaboration sessions, or other business‑critical activities. Travel is expected to be occasional and scheduled in advance AECOM is a leader in the global data center consulting industry with robust teams in the Americas, Europe, Africa, Asia, and Australia. In this role, you will have the opportunity to work with our teams around the world on high-profile, fast-paced data center projects for global clients. This is a hands-on, client-facing role with an opportunity for upward career mobility. Key Responsibilities: - Coordinate new opportunity intake and maintain accurate pursuit records, including opportunity status, discernment decisions, Capture Manager and Program Manager assignments, key milestones, client communications, and required follow-up actions. - Support initial proposal setup, organize required documentation, maintain proposal schedules and checklists, and track compliance with established proposal and project setup procedures. - Coordinate inputs from Program Managers, Capture Managers, technical disciplines, finance, and other contributors; track deadlines and outstanding actions; document decisions; and escalate potential schedule or process issues. - Coordinate pursuit staffing plans, collect and maintain employee raw labor rates and other pricing inputs, track proposed team members, and maintain current resumes and qualifications for use in proposals. - Coordinate and maintain historical project fee, spend, staffing, duration, and other relevant information to support development and validation of future proposal budgets. - Track communication, staffing requests, pricing inputs, commitments, and outstanding actions associated with domestic and international production and delivery teams supporting project pursuits. - Maintain current reporting on active pursuits, upcoming deadlines, outstanding actions, staffing or pricing gaps, client and contractual matters, and items requiring leadership attention.
